How To Successfully Manage Your Time

We all have the same amount of time every day, 1440 minutes to be precise. If you lose your money you can work hard to make it back. But when time is gone, it is really gone. That makes it the most valuable asset that we have. Too many people waste their time and don’t make the best use of it.

Too many people automatically accept meetings that they don’t need to attend. We start working on tasks that aren’t beneficial to ourselves. Time is the most valuable asset that we have. I believe that we all have more control over our time than we want to admit. How you manage your time can have a huge impact on your productivity. But I also believe that good time management can reduce the amount of stress. With the tips in this article, I’ll show you how you can get more out of your day. The Most Important Task You always have time for the things you put first. So, first things first. What task do you need to do that helps you reach your goals? Or what tasks can you do for that project that has the potential to double the size of your business? Identify that task and think about what you can do to finish it. Your most important task is a critical responsibility that will create the most essential results you’re looking to achieve. All tasks on your plate are not critically important, so don’t treat them like they are the same. Identify your most important task and do it first. That’s really all it takes. Next, you need to have the discipline of scheduling time to work on your most important task. Work on that task first thing in the morning. I can’t emphasize this enough. Behavioural psychologists say that we are at our best for about a two-hour window of time in the morning. So stop working on everybody else’s most important task in this window of time by answering their emails and phone calls, for example. Shut off all notifications and finish your most important task before answering all these emails and phone calls. Get your priorities straight. Get Rid of the To-Do List A lot of people have the habit of working with a to-do list. This is something that you should stop. Of all items that people put on their to-do list, 41% of them are never done at all, according to The Busy Person’s Guide to the Done List. ‘A todo list is a graveyard of important but not urgent tasks.’— Kevin Kruse Sure, to-do lists work very well when it comes to keeping track of all the things we need to get done and haven’t done yet. But that’s about it. To-do lists are not really there to push you to get things done or be more productive. The fundamental flaw of to-do lists is that a todo list assumes that we have unlimited time and hence encourages us to keep adding as many tasks as we want. As an alternative, try working with a calendar if you really want to get things done. Pick a day, a time and a duration. And then live from your calendar. The difference between a calendar and a to-do list, when it comes to task completion, is that the calendar accounts for time. You’re forced to work within the time constraints of the day. On top of that, the calendar reduces the paradox of choice. There Will Be Always More to Do Some people think that working eight hours a day is not enough. They double their hours and start working sixteen hours a day. And instead of working five days, they’ll do six. There is always more to do. I’ve got a great tip for those who are thinking this way: End your day when you’re tired, not when you’re done. There is no point in staying late at the office when you’re not feeling great and you’re just staring at your computer. If you don’t feel like it, just end your day. This will free up time to go to the gym or spend time with your family. The work is never done. There is always more to be done. More things that ‘should’ be done. And way more than can actually be done. Even if you decide to work ten hours a day instead of eight or work an extra day — the work is never done. Schedule and Attend Meetings as a Last Resort Meetings — they are probably the number one productivity killer. Most meetings are scheduled for an hour by default, even if the agenda could be handled in less than half an hour. The thing with meetings is that we can say no to a lot of meetings. Or maybe start saying no to meetings before noon, so you can be productive in the morning. And if you really have to say yes to a meeting, at least say no to long meetings. If you have to attend multiple meetings a day, at least make sure that there is no time gap between the meetings. You don’t want to have to pack up your laptop and other stuff and move back to your desk. You probably grab some coffee along the way. And before you’re back to work, another half an hour is gone. Absolutely wasted time. ‘Most meetings are too long, too dull, too unproductive -and too much a part of corporate life to be abandoned. ’— Lois Wyse The Touch it Once Principle The general idea behind the ‘touch it once’ principle is that as soon as you touch something, you immediately act on it. Whether it’s an incoming email or another task that lands on your plate. Too much time and energy get wasted by rereading and reconsidering tasks that people have to do. Instead of taking care of the task at hand, they take care of it at a later moment and move on to something else. Later on, they will have to re-evaluate what to do with the task. This costs time and energy, again. If you can do a task in five minutes, do it immediately. The touch it once principle is a huge productivity booster and will save you a lot of time in the process.

Writer: https://medium.com/@daaaan

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"Real success delivers you up to a high degree of Allah's floor" Hüseyin Güzel

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